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AmCad®’s i NTEGRATED Vital INFORMATION SYSTEM (AiVitals) automates public records offices for Vital Records including Birth (including Delayed Births), Marriage and Death Records (including Fetal Deaths). AiVitals is an integrated and comprehensive business application for states, cities and counties that addresses the full lifecycle of the recording and filing process for vital records.
AmCad®’s AiVitals system provides the flexibility to match the unique operational requirements that may vary from one office to another.
The open architecture design allows for implementation and seamless integration with either existing enterprise imaging and workflow systems or AmCad®’s Enterprise-Wide Imaging application.
AiVitals Benefits
ü Fully integrated solution reduces the need for multiple vendors
ü Protection from document loss due to fire, flood, or other disaster
ü Full cash management makes recording simple and accurate
ü Hard dollar return on investment due to more efficient recording process
ü Generates more recording revenue through ease of use and greater efficiency
ü Full audit control of all transactions
ü Improve data integrity and constituent search efficiency
ü Integration with State Systems for Vital Records Reporting
Technical Architecture
AiVitals is built as a true open systems solution, using a client server and web services architecture using state-of-the-art development tools including VB, C#, .NET and ASP .NET. All workstations in the office run on industry-standard Windows client workstations and servers operate in a Windows 2003 Server environment. The system is supported by the MS SQL Server database.
AiVitals Features
All applications are configurable to match specific customer requirements
All applications include hot key navigation for keyboard control
Settings for individual users based on easily configurable security rights
Cashiering
Ø Automatic fee calculation based on document type
Ø Support for multiple book types
Ø Support for book and page, instrument number and other configurable numbering schemes
Ø Unique identification of documents
Ø Automatic receipt generation
Ø Customizable barcode labeling for ease of recording and scanning
Ø Tracking of all payments
Ø Recording of one or more documents together with one or more payments in a single transaction to produce a single receipt
Ø Multiple payment methods such as cash, check, escrow, debit, credit, credit card, and ACH
Ø Suspension of transactions
Ø Fully audited corrections and adjustments of transactions
Ø Label and receipt reprinting
Ø Complete indexing capability from cashiering
Ø Multiple returnees
Ø Available check endorsing
Ø Integrated document rejection
Ø Electronic Certification Functionality
Ø Certified Request Tracking
Scanning
Ø Automatic single page Document Generation
Ø Rapid scanning of documents in single document or batch modes
Ø Automatic barcode recognition
Ø Instantly viewable thumbnail and full-size versions of document images
Ø Documents can be scanned out of order
Ø Image editing and error correction tools
Ø Page count discrepancy detection
Ø Virtually all production scanners supported
Ø Real-time availability of document images to the public after completion of scanning
Ø Automatic detection and management of documents on different sized paper
Ø Thresholds to help filter out pages with incidental marks
Ø Insert or delete pages from a batch without rescanning the entire batch
Ø Image import capability
Ø Automatic page ordering
Ø Differentiates between barcode types
Ø Smart recognition of labels when multiple barcodes are present
Ø Auto rotation of images
Data Entry and Verification
Ø Complete heads-up indexing for faster recording
Ø Visual and blind key verification
Ø User-defined indexing rules
Ø Auto enforcement of indexing rules
Ø Thumbnail document images for improved navigation
Ø Integration with other AiVitals applications for transferability of data
Ø Non-image enabled document indexing supported
Ø Unlimited parties per document
Ø Cross references by unique numbering or book and page
Ø Easy on-screen comparison of discrepancies
Ø Real-time or batch resolution of discrepancies
Ø Audit trail for all error corrections and changes
Ø Annotation and redaction of images
Ø User defined page shortcuts to define where key data elements are located within a document (e.g. Legal Description, Signature)
Ø Easy viewing of referenced images
Ø Image zooming by scale and defined area
Ø Ability to report Scanning discrepancies directly to scanning department
Marriage/Birth/Death
Ø Comprehensive marriage license search mechanism
Ø Integrated cashiering
Ø Incorporate existing forms without form redesign
Ø Forms incorporate moveable field technology
Ø Full reporting
Ø Redaction
Ø Auto-complete fields
Ø Creation of birth certificates directly from the database
Public Inquiry
Ø Extensive search capabilities
Ø Documents and indices available real time
Ø Integrated shopping cart for copies and certifications
Ø Automatic calculation of fees
Ø Integrated accounts
Ø Access and review of account statements by the customer
Ø Sorting and filtering of search results
Ø Printable search result grids
Ø Thumbnail document images for improved navigation
Ø Audit trail for all error corrections and changes
Ø User defined page shortcuts to define where key data elements are located within a document (e.g. Legal Description, Signature)
Ø Search criteria only limited by data captured by the office
Ø Any search criteria can be matched down to the document level
Ø Easy navigation to referenced documents for viewing
Ø Image zooming by scale and defined area
Ø Sectional Printing
Ø Easy to learn and use
Internet Access
Ø Mirrors Public Inquiry search capabilities
Ø PDF and TIFF format supported
Ø Sorting and grouping of search results by multiple categories
Ø E-Commerce enabled with remote credit card payments
Ø Integrated Customer escrow accounts so fee payments can be instantly debited
Ø Thumbnail document images for improved navigation
Ø Image zooming by scale and defined area
Ø Ability to display watermarks
Administration and Reporting
Ø More than 50 standard reports
Ø Reports precisely tailored to individual office specifications
Ø Fully supports ad-hoc reporting
Ø User maintainable tables
Ø User and security maintenance
Ø Complete audit trail and workflow
Ø Security rights configurable at the user, application, index type and report level
Ø Account creation, maintenance, and tracking
Ø Account invoicing
Ø Integrated book printing
Ø Specialized image exporting to improve microfilming efficiency
Ø Indexing performance tracking by volume and accuracy
ü Fully integrated solution reduces the need for multiple vendors
ü Protection from document loss due to fire, flood, or other disaster
ü Full cash management makes recording simple and accurate
ü Hard dollar return on investment due to more efficient recording process
ü Generates more recording revenue through ease of use and greater efficiency
ü Full audit control of all transactions
ü Improve data integrity and constituent search efficiency
ü Integration with State Systems for Vital Records Reporting
Technical Architecture
AiVitals is built as a true open systems solution, using a client server and web services architecture using state-of-the-art development tools including VB, C#, .NET and ASP .NET. All workstations in the office run on industry-standard Windows client workstations and servers operate in a Windows 2003 Server environment. The system is supported by the MS SQL Server database. |
